Administrative Open Jobs
Excellent Sign Company near I10/West Ave seeking Project Coordinator/Sales Assistant!
Permanent FT position. Monday-Friday 8:00-5:00
**Must have excellent job history
**Must be EXTREMELY dependable
**Must enjoy fast paced environment and be able to multi-task
The following experience is preferred:Construction Industry office experience (Plumbing, Electrical or HVAC)Design experience (Illustrator)QuickBooks experienceInvoices customer once project is completeAble to read emails and convert information into a work orderHelps pull permits that are necessaryWorks small sales ordersHelps keep track of project life.
Membership Coordinator/Administrative Assistant-FILLED
Local Trade Association is seeking a Membership Coordinator!
Recruitment and Retention efforts to include one-on-one meetings, cold calls, campaigns, receptions, and group settings. Implementation of various communication vehicles to keep the chapter membership, local construction industry, local business community and South Texas media outlets informed of chapter, state and national activities. Provide staff support for the Membership Committee, Marketing Task Force, and other committees, task forces, subcommittees, etc. as needed and/or directed.
Must Have:Stable Job History Two years Administrative Assistant experience Proficient with Microsoft Office College Degree preferred
Areas of Responsibility:New Member Growth Develop and identify prospects from current members, referral leads, and other sources Establish and maintain effective contact with these lists to solicit and recruit new membership Make “cold calls” on at least 25 companies from developed lists each month*Travel within the chapter’s geographic boundaries to meet and recruit new members Plan and attend industry trade shows when requested Attain budget levels of new member recruitment annually in order to achieve net member growth*Maintain and report on member activity and participation through the membership database Maintain contact with committee chairs and committee members to determine volunteer involvement needs to assist in identifying targeted companies for participation on select committees Promote benefits of involvement*Membership Retention Achieve a retention goal of at least 85% of current chapter members Contact all chapter members as least twice annually Assist with update of membership databases
* *All qualified candidates will be contacted for an interview**
Full-timeSalary: $25,000.00 to $30,000.00 /year
Please click "apply now" so submit your resume in Word format for consideration.
Company within the construction industry is seeking Biller/Data Entry person for busy office!
Company is located at 1604/Green Mountain Rd. Schedule is 8:00 to 5:00 Monday-Friday.
Must have: Stable job history
Excellent data entry and organizational skills ****You must complete a Data Entry Assessment to be considered for this position*****
The Biller is responsible for reconciling the daily cash (not physical cash but payments via deposit slips and credit cards) Assigning billed invoice numbers so that the cash poster can accurately post. Learn how to bill all aspects of the concrete and aggregate divisions. Be a liaison to the cash poster for issues. Assist in keeping billing moving and coordinate audit ticket pulls.**All Qualified candidates will be contacted for an interview. No phone calls please.
Salary: $13.00 /hour
Our client is looking for an EXPERIENCED LITIGATION PARALEGAL/LEGAL ASSISTANT to join their team.
This position is being offered Part-time or Full-time. What do you prefer?
Excellent Alamo Heights location! Excellent Pay! Excellent Benefits! Direct Hire!
A successful candidate would already have worked in a fast-paced defense firm focused on civil litigation matters, with an emphasis on Insurance Defense and will be ready to hit the ground running.
Essential Job Functions may include:*Assist attorneys with daily administrative tasks.•Docket deadlines.•Coordinate attorney travel arrangements.•Format all pleadings and correspondence.•Schedule depositions, hearings, conference calls.•Assist with trial preparation.•File documents in State and Federal Courts.•Assist with document management and file organization.
Education, Skills & Experience:•Minimum of 7+ years experience as a civil litigation legal assistant -
Required•Insurance defense experience – Strongly preferred
•Solid understanding of civil litigation (Texas and federal calendar deadlines and rules).•Experience with State/Federal court filings.•High proficiency in MS Suite, specifically Word, PowerPoint and Outlook and Adobe Acrobat.•Ability to think and act independently and with minimal supervision.•Articulate, organized and a team player with excellent listening, verbal and written communication skills.•Highly organized with strong attention to detail and ability to meet deadlines.•Professional appearance and demeanor
Job Type: Full-time Salary: $40,000.00 to $42,000.00 /year
Please click "apply now" to submit resume for immediate consideration.
Part-Time Executive Assistant
The primary role of the Receptionist/Administrative Assistant is to support investment staff and insure the efficient operation of the office.
The position will have a diverse workload based on the needs of the office. This is a permanent, part-time position. This position will be 25 hours per week. Choose your own hours between 8:00am-5:00pm Monday through Friday. Perfect for a busy mom!
Bachelor’s degree preferred.Stable job history a must. Performs general administrative duties including handling phones, video conference system, typing, copying, scanning, faxing, and filing.Ensure conference and file room supplies remain well stocked.Arrange travel, meetings, company events, client entertainment and other special arrangements. Maintaining the company calendar for all meetings and events and sending out meeting requests as needed. Prepare and maintain office forms, records, and reports. This includes weekly company status report which should be updated and distributed each Monday morning in time for weekly staff meetings. Managing the calendars of the investment staff. Assistance in preparation of presentations and spreadsheets. Book and arrange for the travel of the investment staff including confirmation of meetings and making all airline, hotel and car reservations needed for travel. Creating detailed travel itineraries for investment staff each week. Creating monthly expense reports for each member of the investment staff. **All qualified candidates will be contacted for an interview**
Job Type: Part-time Salary: $15.00 to $17.00 /hour
Please click "apply now" to submit your resume for consideration.
Dispatcher (San Antonio)
compensation: $16.00 - $17.00/hour
employment type: full-time
Dispatcher with minimum 3 years’ experience needed for growing Heating, A/C & Plumbing Company located in northeast San Antonio near Loop 1604 & Nacogdoches. We're looking for a customer-friendly personality with professional office demeanor. Requirements: Dispatch experience is required Must have strong computer skills and be proficient in MS Office Some accounting or insurance experience preferred.
Schedule: Office hours are 8:00AM-5:00PM Monday through Friday with some weekend work required.
Starting pay is $16-$17/hour depending on experience.
Please click "apply now" to submit resume in Word format for immediate consideration
Law Firm Accounting Clerk-FILLED
Accounting Clerk – Law Firm
Busy Law Firm needs an accounting clerk ASAP.
Candidates MUST have previous accounting experience - legal preferred, but not mandatory.
This is considered an entry level clerical/accounting position to start.
Candidates must be teachable, dependable and have stable job history.
This is a temp-to-hire position and is Monday-Friday, 8am-5pm.
Background check and drug test required. $14-15/hour.
Please click "apply now" to forward your resume for immediate consideration!
Account Service Representative-FILLED
Growing Insurance company is looking for a great account service rep to join their team!
The individual/senior account service representative will run aspects of the insurance agency individual/senior clientele. This is an entry level position with the opportunity to learn the health insurance and Medicare Senior market, with the potential of advancement. Self-motivation and the ability to work on your own initiative is very important for this position, as well as: high attention to detail, ability to multitask, great organization skills and having the ability to create and expand on systems and processes. MUST have high communication skills to interact with team members and clients – both verbally and written form. Must have previous accounting experience and the ability to assist group service rep to prepare payroll reports for group clients and reconcile group billing and payroll spreadsheets.
We are looking for candidates that are optimistic and enthusiastic with high standards of excellence and that are high achievers, with strong work ethic, exceptional customer service instincts, loyal, resourceful, goal/team oriented and that are coachable.
Stable job history and previous accounting skills and experience is required and all candidates must have ability to pass a background check and a drug test. Monday – Friday / 8am-5pm.
$40-45K base annual salary with insurance benefits to start.
Please click "apply now" to email your resume for immediate consideration!
Bookkeeper/Office Manager FILLED!
Currently seeking an Office Manager/Bookkeeper for a job opening in the *Brooks City Base* area.
The ideal candidate will possess 3-5 years of previous experience as a Bookkeeper/Office Manager.
A professional and challenging work environment along with a competitive salary will be offered.
Responsibilities of the Bookkeeper/Office Manager: Reconcile 18 bank statements on QuickBooks. Review deposits for rent, mortgage payments, and miscellaneous receipts. Review payables daily through AvidXChange.com. Review timecards, send our payroll service to our service. Review prelim pdf reports prior to the push of ACH salaries. Responsible for the filing and retrieval (compliance, insurance, P/R, taxes, previous vendors used, etc.) Perform other duties assigned.
Requirements of the Full Charge Bookkeeper/Office Manager Solid understanding of basic bookkeeping and accounting payable/receivable principles. Proven ability to calculate, post and manage accounting figures and financial records. Data entry skills along with a knack for numbers. Hands-on experience with spreadsheets and proprietary software. Proficiency in MS Office. Customer service orientation and negotiation skills. High degree of accuracy and attention to detail. Excellent communication, computer, and interpersonal skills are required.
Full-time Salary: $37,000.00 to $41,000.00 /year +Health benefits included!
Please click "apply now" to forward your resume to the recruiter for immediate consideration.
Accounting Clerk (Part-time) FILLED!
Business Office of automotive network needs help in their Purchasing Department.
This is a part-time accounting position. Monday - Friday 8:30-2:00 (or 9:00-2:30) $12/hour.
Must have clear background and ability to pass drug test.
Also, stable job history is required.
Please submit resume for immediate consideration.
Job Requirements: * Basic knowledge of accounting is required (know what a GL, debit and credit are and how they work). * Must be a team player and have a GREAT attitude. * Basic knowledge of excel * Good data entry skills * Basic reception skills, i.e. friendly, polite, good phone voice, basic phone etiquette.
Basic Job Description: * Take a lead role in the purchasing department * Accounting for new and used vehicles * Dealer trades * Inter-company sales and purchasing * Assigning MSOs and titles * Securing titles for purchased vehicles * Have a basic knowledge of all duties within the department * Floorplan reconciliation * Assisting at receptionist desk as needed
For immediate consideration please click "apply now" to send your resume to the recruiter!
Customer Service/Dispatcher FILLED!
Local Office Machine company in search of Customer Service/Dispatch Clerk!
*Must have excellent customer service skills *Dispatching and or scheduling experience *Must know the city of San Antonio very well (for dispatching) *Professional demeanor *Basic computer and Excel skills
*Must have stable work history
**$12.00 per hour during training. You will receive a raise to $13.00 per hour and full benefits when hired perm after 90 days**
Hours are Monday-Friday 8:00am-5:00pm Company is located near N 281/Nakoma St.
Please click "apply now" to forward your resume to the recruiter for immediate consideration!
Busy Law Firm needs an accounting clerk ASAP.
Candidates MUST have previous accounting experience - legal preferred, but not mandatory. This is considered an entry level clerical/accounting position to start. Candidates must be teachable, dependable and have stable job history. This is a temp-to-hire position and is Monday-Friday, 8am-5pm. Background check and drug test required. $14-15/hour.
Please click "apply now" to submit your resume for consideration!
Small Insurance company needs an Account Manager ASAP!
Must have previous experience and stable job history. Candidates must be very organized, be able to multi-task, have great communication skills (verbally and through email) and have professional appearance and attitude. Insurance experience preferred, but not required. Monday-Friday – 8am-5pm. Must have ability to pass background check and drug test.
Salary to start around $40,000/year.
Administrative Assistant (Must type 60+ WPM)
Local company located near 1604/Blanco is seeking an experienced Administrative Assistant highly proficient in MS Word and able to type 60+ WPM.
You can work 30 or 40 hours per week, your choice!
Type appraisal reports, dictation, proof reading/correcting reports, invoicing, etc.Answer incoming calls and assume other receptionist duties when neededWrite and reply to emailsPlace order for reduction of plans or blue prints, etc.Download documents to an online portal when necessaryBind hard copies of appraisal report and mail/ship if necessarySupport to upper management and other employees through a variety of tasks related tothe organization as requestedLiaison between our organization and property management maintenanceRequirementsStrong typing skills of 60+ wpmAbility to type from dictation software Strong organizational skills with the ability to multi-taskProficiency in MS office with expertise in Microsoft WordExcellent written and verbal communication skillsIf you have type 60+WPM, have advanced Word proficiency and excellent data entry skills please forward your resume for immediate consideration!The following assessments need to be completed to be considered for the position. (you will have an opportunity to take them again.) https://2x.kenexa.com/2xAssess/trinitystaffing/batch/take/c399bb1af1a94825ad838e292c94342c**All qualified candidates will be contacted for an interview**Alternative Titles: Receptionist, Data Entry, Typist, Office Clerk, Appraiser, Appraisal, Dictation, TranscriptionJob Type: Full-timeSalary: $14.00 to $16.00 /hourPlease click "apply now" to send your resume for immediate consideration. 032019
The primary role of the Executive Assistant is to support the other staff members and insure the efficient operation of the office. The position will have a diverse workload based on the needs of the office.
Bachelor’s degree required.
Excellent written and verbal communication skills. Comfortable arranging travel, meetings and special arrangements. Able to effectively manage time and prioritize projects in order to meet established deadlines. Demonstrate basic computer knowledge through effective use of personal computer including Microsoft Office applications. Able to learn company specific applications. Able to work and communicate effectively with all levels of co-workers, clients and external contacts. Detail oriented and highly organized. Able to work with little supervision.
If you are a Degreed, Experienced Executive Assistant please click "apply now" to forward your resume for consideration.
**All qualified candidates will be contacted for an interview**
Please click "apply now" to forward your resume to a recruiter for immediate consideration!
Job Purpose: Provides financial information to the organization by maintaining and reconciling accounts.
Please provide resume in Word format for immediate consideration.
Salary range is $115,000-125,000 annually depending on experience.
Duties: * Maintains general ledger accounts by monitoring account preparation; entering amortizations of prepaid accounts; balancing job costs; updating monthly retainage, workers' compensation, and general insurance accruals; preparing monthly entries for fixed asset depreciation, accruals, amortization, and cost allocations. * Summarizes current financial status by analyzing general ledger accounts; compiling and submitting financial statements. * Reconciles financial discrepancies by collecting and analyzing account information. * Avoids legal challenges by complying with federal, state, and local legal requirements. * Protects organization's value by keeping information confidential. * Provides financial information by answering accounting procedure questions; researching and interpreting accounting policy and regulations; determining current charging of labor and materials. * Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. * Accomplishes accounting and organization mission by completing related results as needed. Skills/Qualifications: Accounting, SFAS Rules, Attention to Detail, Time Management, Results Driven, Deadline-Oriented, PC Proficiency, Corporate Finance, Analyzing Information , General Math Skills, Objectivity.
* Masters Degree in Accounting or Finance required. * Momentum software experience is a plus!
Growing insurance agency has immediate opening for front desk receptionist/administrative assistant position.
Monday-Friday 8:00-5:00. $12/hour starting pay. Business casual environment.
Must have experience with MS Word and Excel and social media.
Previous office experience required and being bilingual (speak/read/write) is preferred, but not required.
Please click "apply now" below to submit resume in Word format to Leanne for immediate consideration.
The primary role of the Receptionist is to support the other staff members and insure the efficient operation of the office. The position will have a diverse workload based on the needs of the office.
Very outgoing, friendly, professional personality a must!
Performs general administrative duties including handling phones, video conference system, typing, copying, scanning, faxing, and filing. Order office supplies and ensure all break room and file room supplies remain well stocked. Arrange travel as needed for staff members outside of the Managing Partners. Maintaining the company calendar for all EFM meetings and events and sending out meeting requests to EFM staff members as needed. Prepare and maintain office forms, records, and reports. Assistance in preparation of presentations and spreadsheets. Create new and maintain existing company files and update the company shared drive regularly. Provide administrative support to all staff members as needed. Assist with planning corporate events hosted by the company. Job RequirementsBachelor’s degree. Excellent written and verbal communication skills. Comfortable arranging travel, meetings and special arrangements. Able to effectively manage time and prioritize projects in order to meet established deadlines. Demonstrate basic computer knowledge through effective use of personal computer including Microsoft Office applications. Able to learn company specific applications. Able to work and communicate effectively with all levels of co-workers, clients and external contacts. Detail oriented and highly organized. Able to work with little supervision.
If you meet these requirements please send your resume to Molly@Trinitystaffing.com by clicking Apply Now below.
**All qualified candidates will be contacted for an interview**
Small, engineering firm needs an administrative assistant to help with recruiting, interviewing, research and clerical duties.
Must have ability to multi-task, be outgoing and personable and have professional appearance.
Stable job history is a must as well as ability to pass background check and drug test.
STRONG knowledge of Microsoft Word and Adobe Acrobat is required.
Previous research assistant or HR experience is a plus and MUST have previous office experience.
Monday - Friday; 8am-5pm. $15/hour.
If you would like to be considered for this great opportunity please click "Apply Now" to forward your resume to Leanne!
Human Resource Clerk
Busy company needs an HR Clerk ASAP.
Responsible for specialized clerical work and office support activities involving typing, data entry, file maintenance and record processing. Good knowledge of office procedures and equipment including typewriters, copiers, calculators, fax machines and computers; ability to accurately type at a rate of 45 WPM from copy or rough draft; ability to prepare routine reports and maintain specialized files and records; good skills in Microsoft Word, Excel and Access required, good working knowledge with SAP preferred.
Must be able to maintain confidentiality; must have good communication and written skills and maintain a high level of interpersonal skills with employees, management and the public. Must be able to work under pressure and meet required deadlines.
Must have ability to pass background check and drug test.
Monday - Friday; 8am - 5pm. $12.00/hour.
Please click "apply" below to submit resume to Leanne for immediate consideration.