Administrative Open Jobs

QuickBooks Specialist!

We have 3 clients seeking QuickBooks Specialist!!

Clients Hiring: Property Management company near Brooks City Base, Property Management company near the airport, Law Firm near I10/Vance Jackson

**Must have stable job history (no more than 2 jobs in the last 5 years)

**Must be proficient with QuickBooks

** These are permanent, full-time positions!Take a practice QuickBooks assessment with this link: https://2x.kenexa.com/2xAssess/trinitystaffing/batch/take/0d15dccc55704e66a36a5029daa6b952**

All qualified candidates will be contacted for an interview.

Job Type: Full-timeSalary: $16.00 to $22.00 /hour

Please click "apply now" to forward your resume for consideration!

052019

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Dispatcher

Dispatcher (San Antonio)

compensation: $16.00 - $17.00/hour

employment type: full-time

Dispatcher with minimum 3 years’ experience needed for growing Heating, A/C & Plumbing Company located in northeast San Antonio near Loop 1604 & Nacogdoches. We're looking for a customer-friendly personality with professional office demeanor. Requirements: Dispatch experience is required Must have strong computer skills and be proficient in MS Office Some accounting or insurance experience preferred.

Schedule: Office hours are 8:00AM-5:00PM Monday through Friday with some weekend work required.

Starting pay is $16-$17/hour depending on experience.

Please click "apply now" to submit resume in Word format for immediate consideration

052019

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Account Service Representative

Growing Insurance company is looking for a great account service rep to join their team!

The individual/senior account service representative will run aspects of the insurance agency individual/senior clientele. This is an entry level position with the opportunity to learn the health insurance and Medicare Senior market, with the potential of advancement. Self-motivation and the ability to work on your own initiative is very important for this position, as well as: high attention to detail, ability to multitask, great organization skills and having the ability to create and expand on systems and processes. MUST have high communication skills to interact with team members and clients – both verbally and written form. Must have previous accounting experience and the ability to assist group service rep to prepare payroll reports for group clients and reconcile group billing and payroll spreadsheets.

We are looking for candidates that are optimistic and enthusiastic with high standards of excellence and that are high achievers, with strong work ethic, exceptional customer service instincts, loyal, resourceful, goal/team oriented and that are coachable.

Stable job history and previous accounting skills and experience is required and all candidates must have ability to pass a background check and a drug test. Monday – Friday / 8am-5pm.

$40-45K base annual salary with insurance benefits to start.

Please click "apply now" to email your resume for immediate consideration!


052019

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Law Firm Accounting Clerk

Accounting Clerk – Law Firm  

Busy Law Firm needs an accounting clerk ASAP.

Candidates MUST have previous accounting experience - legal preferred, but not mandatory.

This is considered an entry level clerical/accounting position to start.

Candidates must be teachable, dependable and have stable job history.

This is a temp-to-hire position and is Monday-Friday, 8am-5pm.

Background check and drug test required. $14-15/hour.  


Please click "apply now" to forward your resume for immediate consideration!

062019

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Paralegal

Great company needs a paralegal ASAP!

A minimum of 2 years legal assistant experience required. Prefer at least 2 years prior legal assistant experience in a legal department.

Advanced knowledge in MS Outlook, Word, and Excel required. Adobe, PowerPoint and Access knowledge preferred, but not required.

Excellent customer service skills, communication skills, organizational skills, and interpersonal skills required. Basic research and analytical skills are also required. Being a team player is essential.

Job Requirements:

Performs various duties for the attorneys, including but not limited to legal research and writing, legal and regulatory filings, and administrative duties such assisting attorneys with correspondence, handling incoming and outgoing legal mail, initiating correspondence with or without the guidance of Legal Department attorneys, such as correspondence for bankruptcy notices, deceased agents, terminated agents, Agent Debit Balance Collection, and powers of attorney. Files documents generated and received in paper and electronic files and maintains such filing systems, helping to coordinate event registrations and attorney travel, opening and scanning mail, maintaining department calendar, ordering supplies, and other various duties as assigned. Responsible for preparing Political Action Committee (PAC) Logs, Maintains PAC checkbook and prepares minutes of PAC meetings. Processes bank deposits, reconciles PAC bank statements, keeps a record of contributions to the PAC, political disbursements and prepares annual reports for distribution. Responsible for preparing the monthly state and federal PAC reports on a timely basis. Communicates with the Legal Departments of both the Texas Commission and Federal Election Commission whenever there is a problem.  Responsible for preparing and submitting regularly scheduled reports/projects, both internal and external. Coordinates with Accounting in compiling documents for various state requirements, as needed.  Prepares or assists in the preparation of pre-set Agenda and documents for Policyholders’ and Board of Directors Meetings. Coordinates preparation for meetings and conferences with internal staff. Calls Directors to confirm attendance for the meeting. Responsible for ordering checks from Accounts Payable for the Directors that attend the meeting. Assists in finalization of Board minutes by marking exhibits and obtaining signatures on the minutes. Indexes Board minutes on a timely basis, scans Board and Policyholder meeting minutes, and files electronic and paper copies. Responsible for updating company information on retiring Directors and new Directors for the Texas Department of Insurance. Responsible for updating Officers List and distributing the list to all departments with a need to know (Human Resources, Executive, Payroll, Controller, Actuarial, Graphics and Marketing). Provides new Directors with required legal forms (Biographical affidavit, fingerprinting information, criminal investigation, etc.) and information to complete the forms; Follows-up to ensure all forms and fingerprinting are complete. Responsible for the Annual Conflict of Interest mail-out; Organizes checklist, prepares letters, and packets of documents to be mailed to Directors, Regional Directors of Agencies (RDAs), Officers and employees of company or its affiliates who earn $150,000/year or more. Collects the returned information and follows up so that all responses are received before the December Board of Directors Meeting. Logs and discards items as needed to comply with record retention schedules. Monitors and renews subscriptions, as needed. Assists attorneys in registering for continuing legal education courses or other seminars or conferences, as directed. Serves as a Notary Public for company. Assists Accounting in compiling information regarding Directors, Agents for Service of Process, outstanding legal bills or other information required by state insurance departments for the Annual Company Statement. Works with the Accounting Department to prepare proposed budget for the Legal Department. Prepares a quarterly reconciliation for the Assistant Treasurer of any deviations from budget. Prepares, assists, and maintains litigation files as instructed by the Legal Department attorneys.  Supports the Chairman and CEO, in the absence of the Executive Secretary, and works as a team with the Executive Secretary in taking breaks and time off requests to provide administrative support for the Executive Area. Responsible for other projects assigned by the attorneys, such as creating a Legal File System for electronic filing of Legal Documents.

Salary is $40-42K plus benefits. Monday-Friday 8:00AM-5:00PM.

Please click "apply now" to send your resume for immediate consideration

042019

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Accounting Administrative Assistant

Property Management Company seeks Organized, Front Desk Administrative Assistant with QuickBooks experience!

Must Have:**Stable Job History**QuickBooks Experience (will be given assessment)

**Highly Professional Presentation**Excellent Organizational Skills**Excellent Microsoft Office Skills

**Property Management Experience a plus! **Yardi Experience a plus!

**Powerpoint, Adobe experience a plus!

This is a Temp to Perm position located near 281/BittersHours are Monday-Friday 8:00-5:00

If you meet these qualifications please click "apply now" to submit your resume!

**All qualified candidates will be contacted for an interview**

042019

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Billing Clerk

Small office needs a Billing Clerk ASAP.

Duties include processing billing for jobs completed, filing billed Invoices, manage pending job list, etc...

Requirements include: Medical Billing and phone experience, as well as Excel and good computer skills - bilingual is preferred. Must be able to multi-task, be organized and able to prioritize workload. It is a casual work environment and the hours are: Monday - Friday; 8am-5pm. Must have previous office experience and stable job history. Background check and drug test are required. $14/hour.

This position is in the Thousand Oaks/Wetmore area (78247).

Please click "apply now" to submit resume for immediate consideration.

052019

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Bookkeeper/Office Manager

Bookkeeper/Office Manager

Currently seeking an Office Manager/Bookkeeper for a job opening in the *Brooks City Base* area.

The ideal candidate will possess 3-5 years of previous experience as a Bookkeeper/Office Manager.

A professional and challenging work environment along with a competitive salary will be offered.

Responsibilities of the Bookkeeper/Office Manager:  Reconcile 18 bank statements on QuickBooks.  Review deposits for rent, mortgage payments, and miscellaneous receipts.  Review payables daily through AvidXChange.com.  Review timecards, send our payroll service to our service.  Review prelim pdf reports prior to the push of ACH salaries.  Responsible for the filing and retrieval (compliance, insurance, P/R, taxes, previous vendors used, etc.)  Perform other duties assigned.

Requirements of the Full Charge Bookkeeper/Office Manager  Solid understanding of basic bookkeeping and accounting payable/receivable principles.  Proven ability to calculate, post and manage accounting figures and financial records.  Data entry skills along with a knack for numbers.  Hands-on experience with spreadsheets and proprietary software.  Proficiency in MS Office.  Customer service orientation and negotiation skills.  High degree of accuracy and attention to detail.  Excellent communication, computer, and interpersonal skills are required. 

Full-time Salary: $37,000.00 to $41,000.00 /year +Health benefits included!

Please click "apply now" to forward your resume to the recruiter for immediate consideration.

042019

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Accounting Clerk (Part-time)

Business Office of automotive network needs help in their Purchasing Department.

This is a part-time accounting position. Monday - Friday 8:30-2:00 (or 9:00-2:30) $12/hour.

Must have clear background and ability to pass drug test.

Also, stable job history is required.

Please submit resume for immediate consideration.

Job Requirements: * Basic knowledge of accounting is required (know what a GL, debit and credit are and how they work). * Must be a team player and have a GREAT attitude. * Basic knowledge of excel * Good data entry skills * Basic reception skills, i.e. friendly, polite, good phone voice, basic phone etiquette.

Basic Job Description: * Take a lead role in the purchasing department * Accounting for new and used vehicles  * Dealer trades * Inter-company sales and purchasing * Assigning MSOs and titles * Securing titles for purchased vehicles * Have a basic knowledge of all duties within the department * Floorplan reconciliation * Assisting at receptionist desk as needed

For immediate consideration please click "apply now" to send your resume to the recruiter!

042019

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Customer Service/Dispatcher

Local Office Machine company in search of Customer Service/Dispatch Clerk!

*Must have excellent customer service skills *Dispatching and or scheduling experience *Must know the city of San Antonio very well (for dispatching) *Professional demeanor *Basic computer and Excel skills

*Must have stable work history

**$12.00 per hour during training. You will receive a raise to $13.00 per hour and full benefits when hired perm after 90 days**

Hours are Monday-Friday 8:00am-5:00pm Company is located near N 281/Nakoma St.

Please click "apply now" to forward your resume to the recruiter for immediate consideration!

042019

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Accounting Clerk

Busy Law Firm needs an accounting clerk ASAP.

Candidates MUST have previous accounting experience - legal preferred, but not mandatory. This is considered an entry level clerical/accounting position to start. Candidates must be teachable, dependable and have stable job history. This is a temp-to-hire position and is Monday-Friday, 8am-5pm. Background check and drug test required. $14-15/hour.

Please click "apply now" to submit your resume for consideration!

052019

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Account Manager

Small Insurance company needs an Account Manager ASAP!

Must have previous experience and stable job history.  Candidates must be very organized, be able to multi-task, have great communication skills (verbally and through email) and have professional appearance and attitude.  Insurance experience preferred, but not required.  Monday-Friday – 8am-5pm.  Must have ability to pass background check and drug test. 

Salary to start around $40,000/year. 

032019

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Customer Service Representative

Busy company needs a Customer Service Rep right away!

 Duties include taking orders via phone, website and fax, so accurate typing skills are required as well as previous experience. Must be dependable, honest and punctual and have a stable work history.

Background check and drug test are required.

Company is located in NE SA near Splashtown. Monday - Friday; 8am-5pm. $12/hour.

Please click "apply now" to send your resume for immediate consideration.

032019

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Executive Assistant

The primary role of the Executive Assistant is to support the other staff members and insure the efficient operation of the office. The position will have a diverse workload based on the needs of the office.

Bachelor’s degree required. 

Excellent written and verbal communication skills. Comfortable arranging travel, meetings and special arrangements. Able to effectively manage time and prioritize projects in order to meet established deadlines.  Demonstrate basic computer knowledge through effective use of personal computer including Microsoft Office applications. Able to learn company specific applications. Able to work and communicate effectively with all levels of co-workers, clients and external contacts. Detail oriented and highly organized. Able to work with little supervision.   

If you are a Degreed, Experienced Executive Assistant please click "apply now" to forward your resume for consideration.

**All qualified candidates will be contacted for an interview**


032019

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Customer Service-Plumbing Company

Busy Plumbing, Heating and A/C company needs a customer service representative ASAP in their Plumbing division!

 MUST have previous customer service experience in an OFFICE.

We are looking for candidates that are honest, dependable, hardworking and have an outgoing personality.

Qualifications are as follows:  Ability to multitask • Ability to work well under pressure • Ability to handle difficult customers professionally • Ability to represent the company in a professional manner with customers, vendors, staff and the general public • Accurately enter data into the computer • Detail oriented and highly organized • Adaptability--the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events • Work well with others and communicate with customers and employees clearly • Computer literate. Knowledge of Microsoft Windows applications is desirable. • Self-starter and the ability to work without close supervision.

The basic function of this position is to act in the best interest of the company and self in scheduling service and maintaining of proper customer relations. Must be able to deal with customers in a professional manner to handle complaints and resolve problems.

Candidates must have stable job history and the ability to pass a background check and drug test. 

Monday - Friday, 8am-5pm. $14.00/hour.

Please click "apply now" to submit your resume for immediate consideration.

032019

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Accountant

ACCOUNTANT-  

Job Purpose: Provides financial information to the organization by maintaining and reconciling accounts. 

 Please provide resume in Word format for immediate consideration. 

Salary range is $115,000-125,000 annually depending on experience.

Duties: * Maintains general ledger accounts by monitoring account preparation; entering amortizations of prepaid accounts; balancing job costs; updating monthly retainage, workers' compensation, and general insurance accruals; preparing monthly entries for fixed asset depreciation, accruals, amortization, and cost allocations. * Summarizes current financial status by analyzing general ledger accounts; compiling and submitting financial statements. * Reconciles financial discrepancies by collecting and analyzing account information. * Avoids legal challenges by complying with federal, state, and local legal requirements. * Protects organization's value by keeping information confidential. * Provides financial information by answering accounting procedure questions; researching and interpreting accounting policy and regulations; determining current charging of labor and materials. * Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. * Accomplishes accounting and organization mission by completing related results as needed. Skills/Qualifications:   Accounting, SFAS Rules, Attention to Detail, Time Management, Results Driven, Deadline-Oriented, PC Proficiency, Corporate Finance, Analyzing Information , General Math Skills, Objectivity. 

* Masters Degree in Accounting or Finance required. * Momentum software experience is a plus!

032019

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Receptionist

Growing insurance agency has immediate opening for front desk receptionist/administrative assistant position.

Monday-Friday 8:00-5:00. $12/hour starting pay. Business casual environment.

Must have experience with MS Word and Excel and social media.

Previous office experience required and being bilingual (speak/read/write) is preferred, but not required.

Please click "apply now" below to submit resume in Word format to Leanne for immediate consideration.

032019

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Administrative Assistant/Receptionist

The primary role of the Receptionist is to support the other staff members and insure the efficient operation of the office. The position will have a diverse workload based on the needs of the office.

Very outgoing, friendly, professional personality a must! 

Performs general administrative duties including handling phones, video  conference system, typing, copying, scanning, faxing, and filing.  Order office supplies and ensure all break room and file room supplies remain well stocked.  Arrange travel as needed for staff members outside of the Managing Partners.  Maintaining the company calendar for all EFM meetings and events and sending out meeting requests to EFM staff members as needed.  Prepare and maintain office forms, records, and reports.  Assistance in preparation of presentations and spreadsheets.  Create new and maintain existing company files and update the company shared drive regularly.  Provide administrative support to all staff members as needed.  Assist with planning corporate events hosted by the company.  Job RequirementsBachelor’s degree.   Excellent written and verbal communication skills. Comfortable arranging travel, meetings and special arrangements. Able to effectively manage time and prioritize projects in order to meet established deadlines. Demonstrate basic computer knowledge through effective use of personal computer including Microsoft Office applications. Able to learn company specific applications. Able to work and communicate effectively with all levels of co-workers, clients and external contacts. Detail oriented and highly organized. Able to work with little supervision.

If you meet these requirements please send your resume to Molly@Trinitystaffing.com by clicking Apply Now below.

**All qualified candidates will be contacted for an interview**

032019

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Administrative Assitant

Small, engineering firm needs an administrative assistant to help with recruiting, interviewing, research and clerical duties.

Must have ability to multi-task, be outgoing and personable and have professional appearance.

Stable job history is a must as well as ability to pass background check and drug test.

STRONG knowledge of Microsoft Word and Adobe Acrobat is required.

Previous research assistant or HR experience is a plus and MUST have previous office experience.

Monday - Friday; 8am-5pm. $15/hour.

If you would like to be considered for this great opportunity please click "Apply Now" to forward your resume to Leanne!

032019

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Human Resource Clerk

Busy company needs an HR Clerk ASAP.

Responsible for specialized clerical work and office support activities involving typing, data entry, file maintenance and record processing. Good knowledge of office procedures and equipment including typewriters, copiers, calculators, fax machines and computers; ability to accurately type at a rate of 45 WPM from copy or rough draft; ability to prepare routine reports and maintain specialized files and records; good skills in Microsoft Word, Excel and Access required, good working knowledge with SAP preferred.

Must be able to maintain confidentiality; must have good communication and written skills and maintain a high level of interpersonal skills with employees, management and the public. Must be able to work under pressure and meet required deadlines.

Must have ability to pass background check and drug test.

Monday - Friday; 8am - 5pm. $12.00/hour.

Please click "apply" below to submit resume to Leanne for immediate consideration.

032019

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Auto Insurance Claims Manager

Licensed Auto Insurance Claims Manager with a minimum of 5 years’ experience in the auto insurance industry. 

We're looking for a motivated leader with at least 3 years supervisory experience - winsome people skills including excellent written and verbal communication. 

We are a growing company with competitive salaries and a great benefits package.  Hours are 8AM-5PM, Monday-Friday.  Starting salary is $50K/year. 

* Licensed auto claims manager

 * Great people skills 3-5 supervisory experience

 * Strong PC skills

 * Detail-oriented

Please click "apply now" to submit your resume for consideration.

**All qualified candidates will be contacted for an interview**

032019

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Great Job!

Apply online!

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Great Job!

Apply online!

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Great Job!

Apply online!

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